Same-day invoicing
Invoice raised the day documents are complete.
Billing & Invoicing
Trucking billing, invoicing and collections
Invoices go out the day the load delivers, with every accessorial billed and every aging bucket worked.
- Days from delivery to invoice
- Days sales outstanding
- Accessorial capture rate
The short answer
What is billing & invoicing, and what do you actually get?
Same-day invoicing shortens the gap between delivering and getting paid. MSM Transit raises the invoice the day the load delivers, bills detention, layover, TONU and lumpers as separate line items, and works the AR ageing so unpaid invoices are chased rather than quietly written off.
What this fixes
If any of this sounds like your operation, this service is for you.
These are the four problems carriers describe most often on the first call about billing & invoicing.
- Invoices sent weekly instead of daily
- Detention and lumpers forgotten at billing
- AR aging past 60 days with nobody calling
- No idea which brokers are actually slow payers
What we measure
The numbers you see every Monday for billing & invoicing
A service you cannot measure is a service you cannot judge. These are on the written weekly scorecard from week one.
- Days from delivery to invoice — the goal is same day
- Days sales outstanding — tracked weekly
- Accessorial capture rate — billed versus earned
The systems these numbers come out of — load intelligence, rate benchmarking, ELD and TMS integration — are set out on our technology page.
What is included
Exactly what you get with Billing & Invoicing
No vague promises. This is the scope of work, item by item.
Accessorial capture
Detention, layover, TONU, lumper and reconsignment billed every time.
AR aging discipline
Structured follow-up at 15, 30, 45 and 60 days.
Collections escalation
Documented escalation path up to bond claims where warranted.
Factoring-ready packets
Submissions formatted for your factor to avoid rejection.
Cash-flow reporting
Weekly view of invoiced, funded and outstanding revenue.
What billing & invoicing fixes first
Deliver Tuesday. Invoice Tuesday.
Invoices go out the day the load delivers, with every accessorial billed and every aging bucket worked.
Below is what changes in the first weeks, drawn from the same scope of work set out above — not a generic onboarding script.
- Same-day invoicing. Invoice raised the day documents are complete.
- Accessorial capture. Detention, layover, TONU, lumper and reconsignment billed every time.
- AR aging discipline. Structured follow-up at 15, 30, 45 and 60 days.
- Collections escalation. Documented escalation path up to bond claims where warranted.
This matters most if you run dry van, reefer or box truck, where the difference between a good week and a bad one is usually decided before the load is ever accepted.
Most carriers who take this on also hand us factoring assistance, documentation and back office support within the first month — it is the same operation, and splitting it across vendors is where things get dropped.
If you would rather read before you call: Detention, layover and TONU: a carrier’s guide to getting accessorials paid, and Seven clauses in your factoring contract that quietly cost you money.
Straight answers on the questions this raises: How do detention and layover pay work in trucking? and What is a TONU fee in trucking, and how much should you get?
Get a quote
Ask us about billing & invoicing
A dispatcher replies within one business hour — usually much faster.
Questions
Billing & Invoicing — straight answers
Do you replace our bookkeeper?
No. We handle freight billing and receivables. We hand your bookkeeper or CPA clean, reconciled data every month.
Works well with
Carriers usually pair this with
Factoring Assistance
Factor selection, rate comparison, clean submissions and dispute support — without the surprise fees.
Learn moreDocumentation
Rate confirmations, BOLs, PODs and permits captured, verified, indexed and retrievable in seconds.
Learn moreBack Office Support
The administrative engine — setups, packets, check calls, updates and inboxes — handled off your plate.
Learn moreGo deeper
Equipment where billing & invoicing changes the numbers most
The same service, applied to the trailer type you actually run.
Dry Van dispatch
The backbone of freight. Consistent volume, tight margins — which is exactly why negotiation and deadhead control decide profitability.
Read onReefer dispatch
Temperature-controlled freight pays more and demands more. Continuous monitoring, pre-cool discipline and claim-proof paperwork.
Read onBox Truck dispatch
Regional and final-mile freight. Volume of loads matters more than size of loads — and that means constant board work.
Read onFree dispatch audit
Ready to hand off billing & invoicing?
Book a free 20-minute audit. We will tell you honestly whether this service will move your numbers — and what it would cost.
- Reply within 1 business hour
- First load usually booked in 24 hours
- Cancel with 15 days notice, any time